How to Automate Tax Compliance Checks

Florida Business Compliance Checker Workflow

1. Read Google Sheets: Extract the list of companies, pulling each entity's name and document number.
2. Loop through each company: Repeat steps 3–6 for every entity in the list.
3. Look up the entity on Sunbiz: Navigate to sunbiz.org, search by entity name, and match the correct result using the document number. Open the entity detail page.
4. Extract entity data: Pull the following fields from the detail page:
   • Entity name and status (Active / Inactive)
   • Filing date and FEI/EIN number
   • Principal address and registered agent
   • Annual report history (year + date filed for each entry)
   • Any dissolution or reinstatement dates and reasons
5. Classify compliance status: Using pre-determined rules, the AI agent automatically assigns one of three statuses based on the extracted data:
   • Compliant: Active with a current annual report (2024 or 2025)
   • At Risk: Active but annual report overdue, or previously dissolved and reinstated
   • Delinquent: Inactive or administratively dissolved
6. Generate summary and recommendation: Write a brief compliance posture summary and recommended action (e.g., "File overdue annual report" or "No action needed").
7. Write results back to Google Sheets: Push the structured output (status, summary, recommendation, and extracted fields) into the corresponding row for each company.