Nursing-home Payroll-Based Journal reporting
Submit complete, audit-ready staffing data every quarter.
Champ reconciles payroll, timekeeping, agency staffing, employee identities, and CMS job codes, then prepares the PBJ file, resolves validation errors, and preserves the evidence behind every reported hour.
PBJ submission workspace
Every facility, employee, and reported hour
Source reconciliation
Payroll, timekeeping, and agency data matched
Employee and job codes
Facility IDs and CMS roles validated
PBJ file validation
XML edits checked before submission
CMS confirmation
Final validation report retained
EXECUTION
Continuous
EVIDENCE
Every step
OWNER
Champ
Uniform XML
for every facility
One record
for source-to-PBJ evidence
Quarterly
submission control
The operational bottleneck
Generating XML is easy. Proving every reported hour is harder.
CMS provides a uniform submission format, but operators still reconcile direct employees, agency and contract staff, facility-level identities, job categories, and source records before the file can be trusted.
Bring us your workflowStaffing data is split across payroll, timekeeping, agency invoices, and facility systems
Employee IDs and CMS job categories must remain consistent at the facility level
A technically accepted file can still contain incomplete or operationally incorrect data
Validation reports and audit evidence require follow-through after upload
The production workflow
One continuous operation, not another disconnected tool.
Champ coordinates browser, document, API, voice, and human steps around the outcome your team is responsible for.
- 01Collect the source records
Ingest payroll, timekeeping, agency, contract, facility, and employee data for the reporting period.
- 02Reconcile and map
Match people across sources, apply approved CMS job codes, identify duplicate or implausible hours, and route gaps for review.
- 03Generate and validate
Create the current PBJ XML structure, run specification checks, and resolve file and record-level edits before upload.
- 04Submit and preserve evidence
Upload through the approved CMS workflow, retrieve the final validation report, verify acceptance, and retain the source-to-submission audit packet.
Why it stays reliable
Built around the work, not a brittle integration map.
Your systems can stay exactly where they are. Champ operates across them, records what happened, and improves the workflow as the process changes.
Works with your stack
If your team can access it, Champ can work in it.
Use APIs where they are dependable and managed browser agents everywhere else. No rip-and-replace required.
Change the operating model
Give your team exceptions, not another queue to babysit.
- Facilities merge payroll and agency records in spreadsheets
- Employee IDs and job categories drift across reporting periods
- Errors surface after the PBJ file has already been uploaded
- Audit support requires reconstructing the source of reported hours
- Source records reconcile into one facility-level staffing dataset
- Identity and job-code mappings remain governed and reusable
- Specification and reasonableness checks run before submission
- Every reported hour retains its source and validation evidence
More healthcare workflows
One platform across the back office.
Nursing-home Payroll-Based Journal reporting FAQ
Questions healthcare operators ask first.
You have more questions?
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